INCORPORATED BY
ROYAL CHARTER
FULL RECOGNITION
BY THE ROYALNAVY
REGISTERED CHARITY
REGISTRATION
NO. 266982
GENERAL SECRETARY’s
MEMORANDUM 33
Revised July 2007
THE CENTRAL CHARITIES FUND
1. The main Fund contains the donations sent to HQ by Branch and individuals. It is used to support charitable projects selected by the National Council and approved by the Annual Conference. In past years the following have been provided; ambulances/minibuses for the Royal Star and Garter Home and Pembroke House; Special Beds for Erskine Hospital; ‘Churchill’ baths for Broughton House; improvements to the RN and RM Children’s’ Home, Waterlooville; substantial Grants to BLESMA and the Ex-Service Mental Welfare Society; the South Atlantic Fund; John Cornwall VC Homes; Troop Aid; and the Sea Cadet Corps; furnishing new accommodation for ex-Naval people in the hospital of Sir John Hawkins, Knight, Chatham. In addition, a regular grant is made each year to RNBT, RNBSO, WRNS Benevolent Trust, Not Forgotten Association and Broughton House in recognition of the help they give to RNA members.
2. Contributions are collected in HQ throughout the year. In March, National Council, as advised by the Charities and Welfare Adviser, decides exactly how much will be paid out to the selected charities. It also decides which new charities will be recommended to the Annual Conference in June for assistance.
3. If a Branch knows of a suitable charitable organisation which may qualify as a major national target, HQ should be informed so that it may be considered by the Council. To be eligible for consideration the proposed charity must be in accord with the objects set out in the Supplemental Royal Charter - which broadly means that it must help Naval people or RNA members in distress.
GENERAL SECRETARY’s
MEMORANDUM 35
Revised July 2007
RNA HEADQUARTERS TELEPHONE AND FAX NUMBERS
A second telephone line has been installed in Headquarters. the number is ex-directory as the intention is to confine its use to RNA officials and members. It will not be shown on headed paper or in RNA publications.
The number is:- 0207-351-0610
2. Calls may continue to be made on the existing number 0207-352-6764. The telephone system in HQ enables calls to be received on both lines at the same time and switched between members of the staff.
3. 0207-352-6764 is connected to an answer-phone system outside working hours. H.Q. has a Fax line - 0207-352-7385
e.mail address - paddy/tony/noeline@royalnavalassoc.com
RNA Website - http://www.royal-naval-association.co.uk
4. The Association Book Keeper (who works from home) is available on a combined Telephone/Answerphone/FAX on 01795-530534.
GENERAL SECRETARY’s
MEMORANDUM 40
Revised July 2007
National Ceremonial Adviser - Terms of Reference
1. The National Ceremonial Adviser is responsible to the National Council.
2. His principal responsibilities are :
a. To give advice on all ceremonial matters affecting the Association
b. To edit the Guide to Ceremonial which is issued under the authority of
the National Council
c. To ensure that all national parades and ceremonies are properly
conducted and organised
d. To advise Areas and Branches on matters of ceremonial and, if
requested and available, he may personally attend and assist in such
ceremonies
3. The Ceremonial Adviser will be reimbursed for all travelling, accommodation and incidental expenses incurred in his duties. For those duties undertaken under paragraph 2d above the Area or Branch will be responsible for meeting the cost. For any other expense the claim is to be submitted to the General Secretary.
GENERAL SECRETARY’s
MEMORANDUM 41
Revised July 2007
BADGES OF OFFICE
1. Many Areas and Branches provide neck badges for certain of their officials so that their office may be more easily recognised at official occasions.
2. The National Council considered whether this practice and the type of badge should be standardised but concluded that it is best left to the discretion of Areas and Branches. However the Council encourages the provision and wearing of such badges by Presidents and Chairmen of Area and Branches.
3. The Council does not consider that significant expenditure by Areas and Branches is necessary, but the badges should be appropriately dignified. Headquarters can provide details of suppliers.
4. A badge has been provided for the Association National Chairman by National Council
GENERAL SECRETARY’s
MEMORANDUM 42
Revised July 2007
THE ROYAL ALFRED SEAFARERS’ SOCIETY
This Society started in 1867 with a home in Kent known as the “Aged Merchant Seamen’s Institution” and later obtained a Royal Charter as the Royal Alfred Merchant Seamen’s Society. In 1977 it obtained a new Royal Charter which changed its name to the Royal Alfred Seafarers’ Society which extended its work to all who have served at sea in British ships including retired officers and ratings of the RN and RM and their widows.
2. It provides accommodation in the following places:-
a. Belvedere House, Banstead, Surrey offers nursing and residential care in 56 single rooms with en suite facilities.
c. ‘Weston Acres’, Banstead, Surrey set in 14 acres of parkland provides
22 flats with some communal facilities and a warden on hand.
3. The cost of accommodation in the homes is up to £668 a week in Belvedere House and residents are asked to contribute their retirement pensions, occupational pensions and what they can reasonably afford. The balance is made up by maintenance grants from the relevant local authority, and the Society prides itself on never turning away a potential resident solely because of lack of means to pay for their keep. Self contained units in Weston Acres range from £72 to £106 per week inclusive of light, heat and water.
4. Respite care is available in Belvedere House only subject to medical need and room availability.
5. Branch Welfare Officers knowing of any eligible person who may benefit from this accommodation should advise application to the General Secretary, Royal Alfred Seafarers’ Society, Weston Acres, Woodmansterne Home, Banstead, Surrey SM7 3HB (01737-352 231)
GENERAL SECRETARY’s
MEMORANDUM 43
Revised July 2007
AREA WELFARE ADVISERS
Most Areas have an appointed Welfare Adviser whose Terms of Reference are shown below. Branch Welfare Officers should seek the advice of their Area Welfare Adviser whenever they need advice generally or about a particular case.
2. It is emphasised that it remains the responsibility of the Branch to continue to help their members or any naval people in their locality who are in need or distress. The Area Welfare Adviser will not ’take over’ any case but may be able to suggest how best to deal with it. Other assistance may be found in the GSM’s listed in para 3c of the Terms of Reference below and every Branch Welfare Officer should hold a copy of each (spare copies obtainable from HQ).
Area Welfare Advisers - Terms of Reference
1. Each Area should appoint an appropriate member to be the Area Welfare Adviser who should be ex-offico member of the Area Committee (if not already a member of the Committee.) These terms or reference have been approved by the National Council.
2. The primary task of an Area Welfare Adviser is to provide general advice to Branch Welfare Officers in their Area on the support they can obtain. They should also as necessary give advice to Branch Welfare Officers on the handling of specific welfare cases but they should avoid taking over such cases and becoming directly involved.
3. In support of the primary task in para 2 above, Area Welfare Advisers should:-
a. Establish contact with appropriate DSS, SSAFA, RBL and other
welfare authorities in their areas. They should explain the type of
assistance they, the RNA, can provide to naval people in need.
b. With the assistance of all Branches in the area build up records of all
the welfare authorities and facilities (e.g. homes and hospitals)
available in their areas.
c. Maintain a record of all the Branch Welfare Officers in their Area and
ensure that they are aware of the general policies of the RNA
affecting welfare as communicated in the GSM’s (Nos. 1, 16, 17 & 33
in particular).
d. Encourage the raising of funds for the Central Charities Fund.
e. Advise the Charities and Welfare Officer to the National Council
(through HQ) about any matters which cannot be handled at Area
level or which ought to be considered as a national matter.
4. The financial costs involved in the appointment of Area Welfare Advisers should normally be borne by Area Funds.
GENERAL SECRETARY’s
MEMORANDUM 44
Revised July 2007
CERTIFICATE OF APPRECIATION
ASSOCIATE AND HONORARY MEMBERS
Background
At the 1983 Conference a motion that Life Membership should be extended to include Associate Members was not carried, because it was generally felt that this was an honour appropriate only to Full Members to recognise their exceptional service, normally as officials of the Association. However, while A vssociate Members cannot become Chairmen or Vice Chairmen, a number of them make a great contribution on main committees or in other ways to promote the best interests of the Association. The National Council therefore undertook to consider how such services should be best be recognised. In following up this undertaking the Council also recognised that Honorary Members might similarly qualify for special recognition. The National Council has therefore approved that a Certificate of Appreciation should be introduced for Associate and Honorary Members who have given exceptional support and service to the objects of the Association. This Memorandum sets out the rules and procedures for such an award as approved by the Council.
Qualification for Award to Certificate
2. To qualify for an award the recipient should meet the requirements of the following definition:-
“Associate and Honorary Members who have given long and
honourable service to the Association. Such service may have been
given nationally, to an Area or Branch or RNA Registered Club and
should have significantly enhanced the reputation or the Association.
The quality of service is more important than its length which should
however reflect a sustained effort on behalf of the Association”.
Procedure for Recommendation
3. An Area or Branch wishing to consider a recommendation should do so formally at a meeting of the Area/Branch Committee and the decision should be recorded in the Minutes. (Note: Unlike the recommendation for Life Membership for a Full member, it does not require the endorsement of an Area or Branch General Meeting as required by Bye-Law 5).
4. If a recommendation is agreed by an Area/Branch Committee it should be conveyed to the General Secretary at Headquarters by letter giving the following details:-
a. Full Name of the member recommended
b. Whether an Associate or Honorary member and period(s) of
membership
c. The exceptional services which meet the qualification set out in
paragraph 2 above
5. A copy of the recommendation is to be sent to the National Council member for the Area. The National Council member will inform HQ if the recommendation is supported. Subject to this recommendation the General Secretary will approve the award and report it to the next meeting of the Council. If the award is not supported by the National Council Member the recommendation will be considered by the Council at their next meeting.
6. For Overseas Branches and members of HQ Roll the General Secretary will report any recommendation to the next meeting of the National Council for their approval before the award is made.
Award of Certificate
7. The Certificate of Appreciation will be forwarded to the Area/Branch making the recommendation for completion and signature by the appropriate Area/Branch officials. It should be presented in a manner which they consider appropriate. While the certificate is similar to that award to Life Members it will be significantly different in appearance.
Financial Aspects
8. Each recommendation is to be accompanied by a remittance for £5 to cover the cost of the certificate and the administration actions needed.
9. As an Associate Member who receives a Certificate of Appreciation continues to be required to pay subscriptions, no special badge or insignia is issued.
GENERAL SECRETARY’s MEMORANDUM 46
Revised Feb 2008
HOSPITAL OF SIR JOHN HAWKINS, KNIGHT IN CHATHAM
Pensioner Vacancies
The rebuilding of the group of Almshouses known as the Hospital of Sir John Hawkins, Knight, in Chatham was completed in 1984. Six flats for single persons and two flats for two/three persons were provided.
Those eligible for admission to the Hospital as Pensioners are “needy or disabled person who have served either in the Royal Navy, the Royal Marines, the Women’s’ Royal Naval Service or the Queen Alexandra’s’ Royal Naval Nursing Service, or who have served and have been mobilised for active service in any of the Reserve forces or bodies or the Royal Navy or the Royal Marines, or who have employment in any of Her Majesty’s Dockyards or Naval Bases directly on the construction, maintenance, re-fitting of HM Ships. If on the occasion of a vacancy there is no applicant qualified as aforesaid the Governors (of the Hospital) may appoint as a Pensioner a needy or disabled person who is the widow, widower or other dependant of a person who has served or been employed as aforesaid”. In the event that no one with Naval, ex-Naval, Royal Marine or ex-RM background/service, can be attracted, then the Charity Commissioner has authorised the Governors to admit an applicant of Army and Royal Air Force background/service, who is in all other respects qualified to apply.
Requests for further information about the Hospital and all applications for admission to the Hospital as a Pensioner should be submitted direct to :
The Administrative Officer
Hospital of Sir John Hawkins, Knight, in Chatham
7 Holmside
Gillingham
Kent ME7 4BQ
GENERAL SECRETARY’s
MEMORANDUM 47
Revised July 2007
INFORMATION TO NEW MEMBERS
Occasionally members write to Headquarters asking for a copy of the Rule Book or pose questions indicating that they received very little information about the Association when they first joined. It is important that everyone should realise that they are joining a National Association and know something about it.
2. On joining it should be a standard routine to provide each new member with a badge (£1-50) and Membership Card. This should be paid for by collecting £1.50 as the entry fee. The attention of the new member should be drawn to the Royal Charter/Rule Book which is now included in the Association's Website on http://www.royal-naval-association.co.uk/.
3. In addition Branches should consider giving new members the following, if they have not already received them when being invited to join :
- Pamphlet “What Is The Royal Naval Association” and “Why You Should Join”
- RNA Goods Order Form
4. It may also be useful to provide a copy of the current Year Book which contains details of all Branches. From 2008 this information will be transferred to the Association Website (http://www.royal-naval-association.co.uk/) since the printed information is subject to frequent change. All new members should be told that other Branches and Clubs will normally extend a warm welcome to all members who make contact when they are visiting the vicinity. There is no absolute right of visiting - members need to ask and normally they are warmly welcomed.
GENERAL SECRETARY’s
MEMORANDUM 49
Revised July 2007
CHAIRMANSHIP
1. The enclosed notes on the art of Chairmanship were produced by a School of Management and Business Studies. They are therefore general in their application and, are not specifically related to the Association.
2. They are promulgated for the guidance of those who chair meetings within the Association but they do not form part of the rules and regulations of the Association.
CHAIRMANSHIP
Type of Chairman of Committees
1. Ex officio; Nominated; Elected.
The Work of the Chairman
Chairman’s Functions
2. a. to ensure that the purpose of the meeting is achieved
b. to ensure that its proceedings are orderly and efficient
c. to get the best out of each committee member
Authority
3. His authority over the meeting is absolute, subject to any limitations that may be laid down in the terms of reference or standing orders. In maintaining this authority he is entitled to expect the support of all committee members.
Sanctions
- To maintain his authority he has power to :
a. demand silence
b require a member to sit down
c. rule a speaker out of order
d adjudicate on a point of order raised
e. require a member to withdraw an improper or offensive observation
f. require a member to withdraw from the proceedings
g. demand a vote of confidence (which should normally be given) if his ruling is challenged
h. in extreme cases, withdraw himself, when the meeting automatically ends
Duties
- His main duties are to :
a. determine that the meeting is properly constituted and a quorum
present
b. approve the content and order of the agenda
c. adjudicate on the inclusion of emergency items not included in the
published agenda
d. open and close the meeting
e. seek authority for signing, and then to sign, minutes of any previous meeting
f. settle the order in which members shall speak, and determine whether
member shall be heard a second time on the same subject (subject to standing orders)
g. keep the discussion orderly and in order
h. rule on any “point of order” raised by a member
i. accept or reject a motion (within specific limits)
j. ascertain the sense of a meeting by putting relevant questions to the meeting taking a vote (if necessary and standing orders permit) and declaring the result
6. More broadly he has the continuous duty to see that the matters on the agenda are adequately discussed and that every viewpoint represented gets a fair hearing. As Chairman his function is to exercise restraint in voicing his own views and be the cause of speech in others.
Summarising
7. The Chairman should summaries the viewpoints put
forward during and at the end of discussion of each item on the Agenda.
Regulation of the Discussion
8. There is a right of free speech but the Chairman has the duty of seeing that:
a. the scope of the business of the meeting is fulfilled
b. a collective attitude to the subject under discussion is reached
c. he is impartial
d. all the business is done as far as possible in the time available
The Chairman’s Role
9. The Chairman must: present each item on the agenda by:
a. defining it
b. giving background information
c. planning the discussion so it follows a logical path
10. He must maintain good eye-contact with the group. He should be searching for feed-back and reaction to what is being said. He should also be looking for those who want to speak, especially the shy person.
11. He must see the group is properly briefed in advance so that their resources
can be properly exploited.
Removal of a Chairman
12. If a Chairman exhibits gross partiality or incompetence or is deliberately obstructive, it may be a meeting’s wish to remove him and this should be allowed for under ‘Standing Orders’. (Do not forget that someone else must be prepared to take on this often thankless task).
Vice or Deputy Chairman
- The function of a Vice/Deputy Chairman, whether appointed formally or nominated ad hoc, is to take the Chairman’s place if he is unavoidably absent or called, temporarily, from the room. When functioning, the Vice/Deputy has the full authority of the Chairman in whose favour he acts, however, he must retire when the latter appears or returns. By tradition, the Vice/Deputy sits on the Chairman’s right-hand (the Secretary on his left); the Chairman may consult either or both of them in his interpretation of points or order./ He is, however, under no compulsion to do so
Meetings
14. A public meeting is “any meeting lawfully held for a lawful purpose and for the furtherance of discussion of any matter of public concern whether admission thereto be general or restricted". A private meeting is one to which the admission of the public is restricted.
15. On taking the chair, the Chairman becomes invested with authority to regulate and control the proceedings of the meeting.
Introducing a Speaker
16. In introducing a speaker it is proper for the Chairman to devote say some 5 minutes to the following purposes:
a. making the speaker feel that he/she is welcome
b. making the audience recognise that the speaker’s subject is of
importance
c. making them appreciate the authority (qualifications, experience, etc.)
of the speaker
Thanks to the Speaker
17. The Chairman is responsible for seeing that the audience has an opportunity to express its thanks to the speaker. On formal occasions it is usual to invite two members of the audience (preferably pre-warned) respectively to move and second a vote or thanks. On less formal occasions a seconder is not required. If the meeting has over-run its time, the Chairman can himself express the thanks of the meeting and invite the audience to signify their appreciation “in the usual way”.
Keeping Order
18. In a public meeting the Chairman has the duty of keeping order. He may call upon any persistent interrupter, disturber, riotous or drunken person to behave properly or leave the premises and, if need be he can have him ejected by stewards (but only with such force as may be reasonably necessary) or by the police. In a private meeting (i.e. limited to members of some special group) he may not have the same wide powers.
Controlling Questions
19. When questions are invited he can decide (usually in consultation with the speaker) whether they shall be stated verbally or submitted in writing. He can decide the procedure for indicating the wish to submit a question and whether a supplementary, from the questioner or any other member of the audience, is to be allowed. If questions flag, he can, by tradition, put questions himself, but he should not do this if there is a ready supply of questions from the body of the meeting.
Controlling Discussion
20. Discussion is distinct from questions and it is usually more satisfactory that they should not be mixed up. The Chairman should make this clear and where it is the intention to allow discussion as well as questions, should say that he will take questions first and subsequently invite discussion. If this procedure is followed he must rule out of order anybody who tries to embody his own opinions in the form of a question. If he is wise however, he will not unreasonably object to a questioner introducing some brief explanatory comment to make the purpose of his question clear.
GENERAL SECRETARY’s
MEMORANDUM 50
Revised July 2007
WELFARE - ‘MAYDAY’ POSTCARD
This memorandum passes on a good idea for a Branch who use ordinary postcards with the name and address of the Hon. Welfare Officer of the Branch printed on the address side. On the other side is printed the following:-
Date .....................
Shipmates,
MAYDAY MAYDAY MAYDAY
(a) I am ill
(b) I am to be admitted to ...........................................Hospital on
.................................................
(c) I would welcome a visit to my home
Yours sincerely
date as necessary (Print) Name: ............................................
Address: ..........................................
............................................
............................................
2. These blank cards are made available to all members and given especially to any members who because of age, disability or sickness may be likely to want some help.
GENERAL SECRETARY’s
MEMORANDUM 53
Revised July 2007
RAFFLES
It is a generally accepted custom of the Association that Branches holding raffles should restrict the sale of the tickets to their own Area. The only exception to this is raffles held to help finance national events (e.g. Annual Conference and Re-union).
2. This point was made during the 1986 Conference but does not seem to be on record for the benefit of new branches. This GSM is therefore clarifies the position.
GENERAL SECRETARY’s
MEMORANDUM 54
Revised July 2007
H. M. SHIPS ASSOCIATIONS - REUNIONS AND HISTORICAL INTEREST
A strong bond of comradeship exists between those who have served together in a ship, squadron, flotilla, unit, etc. Even those of different commissions share a common interest. Many ship or unit associations have been formed but few have close links with the Royal Naval Association. We also lack any system of re-uniting those who have served together. At the 1983 Re-union, Peterborough Branch initiated a “Find Your Oppo” stall with some success.
2. Many branches have established links of affiliation or liaison with HM Ships in commission. These are reported to HQ in the Branch Annual Report and then promulgated by GSM 24. Branches are now encouraged also to take a special interest in any ship, squadron, flotilla, unit, etc. which may not now be in commission and be a focal point for re-unions, the exchange of information and preserving its history. To avoid a conflict of interest branches should send details of their interests to HQ so that a list can be published by GSM 24.
3. It is suggested that Branches taking up such an interest might:
a. Appoint a volunteer member as the Hon Historian responsible for
co-ordinating all action
b. Make contact with any separate ship or unit association of the same
interest and offer them support
c. Compile a list of Shipmates from all Branches in the Association who
have a special interest in the ship or unit.
d. Build up and preserve a historical record and circulate newsletters to
those interested
e. Arrange re-unions
4. Announcements about such activities can be sent to HQ for inclusion in the announcements section of the Circular. Navy News can also be asked to assist.
GENERAL SECRETARY’s
MEMORANDUM 56
Revised July 2007
MOTIONS FOR ANNUAL CONFERENCE
Standing Orders S8 contains the regulations concerning motions for Annual Conference. In applying these the Standing Orders Committee has approved the following:-
a. Procedure Branches should whenever possible put forward motions on appropriate form. Motions should begin with the word “That” and be worded in the affirmative (i.e. propose some finite action or declare or proclaim something). A section of the form is available to show the reasons behind the motion and this will help the Standing Orders Committee in exercising it’s powers under Rule S8 (4) b to combine, condense and/or re-draft motions. Branches may well find it advantageous to discuss proposed motions with Area officials, their NCM or Headquarters - sometimes the object may be achieved without the need for Conference approval.
b. Timing Motions for consideration at the next Conference must reach the General Secretary sixteen weeks before it. For Conference in mid June this means by the third week in February but the exact date will be promulgated each year. However motions may be submitted earlier as covenant.
c. Amendments to Motions These are in themselves Motions. The Agenda will be promulgated as early as possible (normally in advance of the mandatory 4 weeks in Rule 12b) so that Branches may have the opportunity to consider any amendments. They must be in writing and it is most desirable that they be sent to the General Secretary before Conference so that the Standing Orders Committee can consider the best way for them to be taken by Conference. Amendments can be proposed in the course of debate in Conference but may cause delay in proceedings because of the need to decide on their proper handling. These amendments must also be in writing and given to the Standing Orders Committee.
d. Motions of Extreme Urgency Standing Orders S8(7) requires motions of urgency to reach the General Secretary by not less than 48 hours before the date of the Conference. They should normally be accompanied by an explanation of the need for urgency indicating why the matter cannot be left until the following Conference or dealt with by other means.
e. Amendments to the Royal Charter, Rules, Bye-Laws There are separate special regulations concerning such amendments - Articles 16(2) and Rule 19. It should be noted that under the latter rule, while Conference can set aside a Bye-Law, it cannot make or amend one. However a motion can ask the National Council to consider such action.
GENERAL SECRETARY’s
MEMORANDUM 57
Revised July 2007
BRANCH WELFARE OFFICERS - TERMS OF REFERENCE AND GUIDANCE
1. Each Branch of the Association should appoint a member as Branch Welfare Officer (BWO). If not already an elected member of the Branch Committee the BWO should be an ex-officio member of the Committee. The name of this official should be reported to HQ on the official Branch Report.
2. The name of the Branch Welfare Officer should be make known to all members of the Branch who should be advised to consult the BWO over any personal problems and pass on details of any naval person or dependant known to be in need or distress. In this connection Article 4(3) makes it clear that non-members of the Association may receive assistance.
3. Each Branch Welfare Officer should be given an identity card signed by the Hon. Secretary of the Branch and this card should be produced by the BWO when calling on people. Blank cards can be obtained from HQ. The Branch Secretary must ensure that the card is returned and destroyed when an official ceases to be the BWO.
4. The primary task of the BWO is to investigate all individual problems that come to notice and assist in their solution. Each case will need sympathetic individual handling but the following guidance is relevant :
a. Comradeship Problems are not confined to finance and the special
role of the Association is to provide friendship and comradeship.
Encouragement to those who are lonely to join in Branch activities is
part of the solution.
b. Financial Help For those in need can often be arranged, and the task
of the BWO is to identify where there is a real need and assist in
obtaining it from the appropriate source. Those to consider are :
(i) Branch Funds Depending on their size and financial state
Branches may have their own welfare funds on which on BWO
may draw for immediate assistance to individuals. The rules
of their fund set by each Branch should make clear the extent
of the help the BWO can give and the cases which need
Committee approval.
(ii) DHSS In many cases help may be available from the DHSS
but the individual needs guidance on how to apply. The BWO
should establish local contact with DHSS officials so that their
help can be used to best advantage.
(iii) SSAFA The BWO should establish local contact with a
SSAFA Branch who can help with advice and sometimes
finances. They are the recognised almoners for RNBT.
(GSM 17 refers)
(iv) RNBT Anyone who is or has been an RN or RM rating/other
rank or dependant can receive financial help from the RNBT
and cases should be referred either direct or through SSAFA
(GSM 17 refers). It may be appropriate to refer other cases
to ARNO, RM Benevolent Society (Officers) or the WRNS
Benevolent Trust.
(v) RNA Central Charities Fund If other sources cannot help
application can be made to HQ in accordance with GSM No 1
and 33. This is a relatively small fund used only when other
sources cannot help.
c. Confidentiality is vital in dealing with all cases. The permission of
the individual is essential before reference is made to others.
d. Advice to BWO’s Advice on how to handle cases may be sought
from Area Welfare Advisers (GSM 43) or the other organisations
mentioned in this guidance. The BWO should not expect to be able to
handle every case single-handed. Advice from Headquarters and/or the National Council Member should also be sought if other sources prove ineffective.
4. If there are homes or hospitals in the area with naval people in them the BWO should endeavour to contact them and arrange for members of the Branch to pay regular visits. If members are sick at home, visits should be paid if possible and if admitted to hospital consideration given to whether relatives can be helped with transport etc. The Mayday Postcard system offered to members in poor health should be considered. (GSM 50)
5. General Secretary Memorandum (GSM’s) Useful advice on welfare is contained in some of these memorandums. Two copies of each are sent to each Hon. Secretary who should pass one copy of each memorandum concerning welfare matters to the BWO. Spare copies can be obtained from HQ.
6. Charities and Welfare Adviser This is an appointment by the National Council to control grants to individuals in need and to propose large charitable grants each year. He/she is available to offer advice to BWO’s and Area Welfare Advisers.
GENERAL SECRETARY’s
MEMORANDUM 58
Revised July 2007
PUBLIC LIABILITY INSURANCE
1. An Insurance policy has been taken out and the premium paid from national
funds to cover the whole of the Association, officers and members, against Public and Products Liability and Property Loss or Damage.
2. The policy covers all normal Royal Naval Association activities e.g. meetings, marches, social events, street collections etc. This should normally make it unnecessary for Branches to take out this form of insurance. The policy does not cover events organised by The Royal Naval Association in which other organisations participate e.g. car boot sales, fetes etc - special events insurance is required for activities such as these.
3. The policy is with Ecclesiastical Insurance arranged through our Brokers, Colemans. Claims should be submitted via Headquarters.
4. A copy of the summary of cover can be supplied to any Branch on request.
GENERAL SECRETARY’s
MEMORANDUM 60
Revised July 2007
VISIT BY WAR WIDOWS TO WAR GRAVES
The Government announced in October, 1984 that it would give financial assistance to war widows to visit their husbands graves. The scheme to be administered by the Royal British Legion started in April 1985 and is continuing.
2. Any war widow wishing to be considered for such a visit should write to The General Secretary, The Royal British Legion, 48 Pall Mall, London SW1Y 5JY marking the envelope ‘Pilgrimage’ and stating the name of the War Cemetery they wish to visit. Such letters will be acknowledged and, at a later date, full details of eligibility will be issued together with advice regarding the pilgrimage programme and cost, with information on how to apply for inclusion in a specific pilgrimage.
3. Eligibility will be restricted to war widows who have not previously received financial assistance from public funds to visit the grave. Widows who have previously visited the grave at their own expense will however qualify for a government support visit. Those remarried will still be eligible but the fact of remarriage will be taken into consideration when placing applicants in order of priority.
4. Costs The scheme is based on each widow contributing one eighth of the cost. In most cases this will be a relatively small amount but no widow should be discouraged from making application because of this charge. In cases of difficulty the Royal British Legion can help and I am sure that Branches of The Royal Naval Association would be ready to help any naval widow who requires such assistance. If a Branch cannot do so then application can be made to HQ for assistance from the Central Charities Fund in accordance with GSM 33.
5. Branches may be asked by The Royal British Legion to help verify eligibility and the physical capability to make the journey. We have offered to help the Legion in any way we can in the administration of this scheme.
GENERAL SECRETARY’s
MEMORANDUM 61
Revised July 2007
ROYAL MARINE BANDS - APPLICATION FORM
All applications for Royal Marine Bands to take part in RNA events should be forwarded to Headquarters as early as possible before the event. Headquarters will submit them to CGRM and attend the Band Conference held in December each year when allocations are made for the following year.
2. Engagements for ‘Service Commemorations and Charities’ are generally classified as Category II and are specified in MOD rules as follows:-
a. Commemorative occasions which must have Service or ex-Service
connection
............b. Performances, the profits of which will be applied wholly to Seafarers UK (formerly King George’s ........................Fund for Sailors), the Army Benevolent Fund or the RAF Benevolent Fund.
c. Performances given for the benefit of a bona fide charity, the funds or
service of which are devoted exclusively to past and present members
of the Defence Services and their families.
3. The Organisers of category II engagements are responsible for the costs relating to transport, subsistence, insurance, security and any other out of pocket expenses. These can be considerable if the bands have to travel a long distance. In those circumstances the Branch is advised to discuss their idea with the appropriate Naval Regional Officer and/or Headquarters and find out whether there are likely to be any other engagements for bands in the area, enabling costs to be reduced or shared.
4. Applications from Branches to HQ should be on a form which may be obtained from H.Q.
GENERAL SECRETARY’s
MEMORANDUM 62
Revised July 2007
PEMBROKE HOUSE, GILLINGHAM, KENT
Pembroke House in Gillingham is run by the RN Benevolent Trust to provide residential and nursing care for 52 ex-ratings and other ranks of the Royal Navy and Royal Marines. It has 44 single and 4 double rooms. It is the only home which is exclusively for ex RN/RM people and is therefore especially supported by the Association. Many Branches send donations to it and the Association has recently provided a new minibus and a vehicle for the conveyance of wheelchair bound residents.
2. Adopting a Resident Branches are encouraged to adopt a resident of the Home. This involves :
a. Making them a member of the Branch (not necessary to collect a
subscription).
b. Writing to them and, when practicable, visiting them regularly.
c. Remembering their birthday etc.
d. Looking after any minor comforts needed.
3. How to Adopt a Resident Write to The Matron, Pembroke House, 11 Oxford Road, Gillingham, Kent (Tel. 01634-852431). She will propose a suitable resident or place you on a waiting list. Account will, when possible, be taken of the geographical interests and background of the residents.
GENERAL SECRETARY’s
MEMORANDUM 66
Revised July 2007
LIAISON WITH SEAFARERS UK (EX-KING GEORGE’S FUND FOR SAILORS)
The following Memorandum of Understanding has been agreed by both the National Council and Seafarers UK (formerly KGFS) Board of Trustees as guidance to our Branches and their area and local committees to achieve a close liaison to the mutual benefit of both organisations and those we jointly help to look after.
MEMORANDUM OF UNDERSTANDING
1. Seafarers UK (formerly King George’s Fund for Sailors) is the central and the ONLY fund which covers ALL maritime charities. It exists solely to secure and to give financial aid to officially recognised marine benevolent organisations and institutions, all of whom may apply to the Fund for help Many do.
2. Some need money for unforeseen contingencies; others to meet regular and routine commitments. Many do not have the resources to make a separate direct appeal and are totally dependent on grants from Seafarers UK (KGFS) to maintain an adequate level of support for their ‘seafaring’ beneficiaries. All applications - including audited Annual Accounts - are carefully scrutinised to determine those in greatest need and grants are authorised by a special Distribution Committee. In recent years financial help totalling over £5,000,000 has been distributed annually to more than 90 Charities, Funds and Trusts caring for seafarers and their dependants.
3. The Royal Naval Association was formed in 1950 incorporating the RN Old Comrades Association which was formed in 1935. It is the principal Naval Association recognised by the Admiralty Board and is a Registered Charity. Membership is open to all serving and ex-service members of the Naval Forces including the Royal Navy, Royal Marines, QARNNS, WRNS, Reserves and all ranks and specialisation’s. In addition, anyone who is in sympathy with the objects of the Association may join as an Associate Member. Today the RN Association has a membership exceeding 28,000 in over 400 Branches - including some overseas. The objects of the Association are to further the efficiency of the Service, foster esprit-de-corps, preserve traditions, perpetuate the memory of those who have died and assist any naval people or their dependants who are in need, hardship or distress.
4. Within these objectives the RN Association concentrates on offering friendship, comradeship and personal support to those who need it. Limited welfare funds are raised by members to support these activities and close liaison is maintained with Seafarers UK (KGFS), RNBT and other similar organisations who can provide financial support to naval individuals - or, in the case of Seafarers UK (KGFS) , provide advice on the best organisations from which to obtain help.
5. The RN Association raises charitable funds by contributions from members and by the local activities of the Branches. No national appeal is made to the public for funds but a Central Charities Fund is maintained to enable the Association to contribute to one or more naval charities each year as a demonstration of the corporate interest of the members of the Association in such activities.
GENERAL SECRETARY’s
MEMORANDUM 68
Revised July 2007
RECOGNITION BY THE ROYAL NAVY
1. The Admiralty Board has formally delegated responsibility for liaison with our Association to the Commander in Chief Naval Home Command (CINCNAVHOME) who has his Headquarters in Fleet Headquarters, Whale Island, Portsmouth. He is also responsible for co-ordinating liaison with all naval associations and has set up a Consultative Committee to achieve this. The main service associations and their parent service authorities are members of the committee.
2. As a result of the work of this Committee, CINCNAVHOME has informed all Flag and Commanding Officers and other appropriate authorities (including Naval Regional Officers) of the various degrees and implications of recognition of associations by the Royal Navy. CINCNAVHOME has built up and maintains a register of naval associations and promulgates the degree of recognition accorded to each.
3. There are three degrees of Recognition - Full Recognition, Recognition and Limited Recognition with criteria, responsibilities and benefits established for each.
Full Recognition
4. To qualify for Full Recognition an Association must have a formal constitution and a proper organisation for internal administration. It must be active and have links with an identifiable parent branch of the Service, have continuing pool or recruits and a secure future.
5. The responsibilities of an Association accorded full recognition are as follows, with the Service parent authority being responsible for monitoring them:-
a. To assist in encouraging a more informed public opinion sympathetic
to the Naval case, but to avoid involvement in any political or
sectarian activities.
b. To maintain a high standard of conduct in all activities to ensure that
they are never detrimental to the best interests of the Royal Navy.
c. To assist with the care and well-being of Service and ex-service
members of the Naval Service and, in particular, to assist those in
need and distress.
d. To protect their members from financial claims resulting from their
membership and to have a financially sound organisation.
6. The benefits of Full Recognition are:-
a. Authenticity and status recognised by all Royal Naval authorities.
b. Promulgation within the Royal Navy as deserving of support available,
with priority over non-recognised organisation (e.g. resources).
c. Encouragement of active Service membership of recognised
associations.
d. Supply of information about the Royal Navy to keep members up to
date - e.g. Broadsheet.
e. Assistance with distribution of Association material within the Royal
Navy.
7. The associations granted Full Recognition, who are members of the Consultative Committee are: The RN Association, RM Association, Association of Wrens, Submarine Old Comrades Association, Fleet Air Arm Officers Association, Aircrewmen Association, Telegraphist Air Gunners’ Association, QARNNS Officers’ Association, QARNNS Ratings’ Association.
Recognition
8. Recognition will be given to those Associations which, while not meeting the criteria for Full Recognition, are of sufficient size and influence to be accepted as a genuine Naval Association and whose nature is such as to give them some right to benefit from the Service. Their membership should be of sufficient size to be a credible Association, they must have a formal constitution or set of rules and be active with links either to an existing or defunct Service sub-branch or unit.
9. The responsibilities and benefits of those associations granted Recognition will be similar to though less than those granted Full Recognition.
10 It is for Associations to apply to CINCNAVHOME for such recognition and the Consultative Committee will assist in the decision of each. This degree of recognition will be obviously suitable for the RN Patrol Service Association and the Coastal Forces Veterans Association.
Limited Recognition
11. Small associations of limited geographical area, or of a finite life span, or consisting solely or one branch or club whose purpose may be purely social may be granted Limited Recognition if they apply to CINCNAVHOME after discussion with the Consultative Committee.
12. No definable or enforceable responsibilities would be laid on those associations. The benefit that they would gain would be that they would be aware of the existence of the Consultative Committee and of CINCNAVHOME’s responsibilities and could seek advice and assistance as necessary.
Other Service and Tri-Service Associations
13. CINCNAVHOME has stated that, While participation by serving members, and interest by Commanding Officers in other service and tri-service associations is welcome, he believes that the Royal Naval Association have first call on the loyalty, facilities and resources of the Navy.
Existing Service Links
14. CINCNAVHOME has stated that there is no intention to interfere with, or end, any traditional links and relationship that may exist between Units and Associations - indeed it is the wish of the Consultative Committee that its work should strengthen such links. However, with diminishing resources, the ability of the Royal Navy to help "in the margins" is markedly reduced and the Registers of Recognition will give guidance to Service Authorities in allocating whatever assistance they may be able to afford.
Implications for the RN Association
15. The rationalisation and promulgation of these degrees of Recognition and their meaning in the Royal Navy is likely to have an advantageous long team effect on RN-RNA relationships and make evident to other naval organisations, the advantage of belonging to a national naval association which has Full Recognition by the Royal Navy. Dramatic or immediate changes should not however be expected in the shorter term.
16. It is important to emphasise to everyone that the RN Association has no wish nor aim to take over or eliminate those national naval associations which have also been granted Full Recognition. Of course we hope that many of their members will also join the RN Association and that mutual membership of the Consultative Committee will help to bring us closer together, sharing in activities whenever practicable.
17. But geographically limited naval associations or clubs who could become Branches of the RN Association will not now get more than Limited Recognition from the Royal Navy - except for such traditional links that already exist (para 14 above). Our relationship with such organisations is that we welcome friendly contact with all naval people and they are fully entitled to remain as independent associations. They cannot, however, expect to get all the advantages of being a fully recognised national naval association without joining as part of our Association. A welcoming hand is extended to them.
18. The advantages of being a Branch of the RNA are set out in details in GSM No 4 and there is no objection to copies being given to other naval organisations. It is now relevant to point to the differences in degree of RN recognition available and the fact that the RNA plays a leading role on the Consultative Committee.
19. Finally, it is important to appreciate that while the general endorsement and support of the Association by the Admiralty Board continues, the task of liaison with the RNA has specially been delegated to the Commander in Chief, Naval Home Command whose responsibilities include most shore establishments, Naval Regional Officers, Reserves, and Cadets. This is additional to the overall co-ordinating role for associations which he exercises with the support of other naval authorities. We therefore have a most senior and powerful Flag Officer looking after our interests.
20. The longer term future of the RN Association much depends on getting closer to the Royal Navy and getting active service officers, ratings and other ranks to join us. The comparative ageing membership inevitably includes many who served in the Second World War when the Royal Navy was so large, but this is now diminishing as the older generation cross the bar. This is why we have taken the initiative to get the machinery of liaison improved and it is now incumbent on all members and Branches to help make it work and to live up to our responsibilities.
GENERAL SECRETARY’s
MEMORANDUM 70
Revised July 2007
HEADED NOTEPAPER - POINTS TO INCLUDE
1. On headed notepaper specially printed for Branches and Areas it is appropriate to include the following:-
a. Incorporated by Royal Charter
b. Registered Charity - Registration No.
c. Full Recognition by the Royal Navy
2. For notepaper printed for R.N.A. Registered Clubs the first two are not appropriate but it is quite in order to include the third - Full Recognition by the Royal Navy.
3. The motto of the Association may be included if so desired on either. It is also legitimate to include “Patron of the Association: Her Majesty The Queen”, but it is important to include “..... of the Association” as Branches can have separate patrons.
4. The slogan “Once Navy Always Navy” may also be included.
GENERAL SECRETARY’s
MEMORANDUM 71
Revised July 2007
PUSSER’s RUM
Sponsorship of the Royal Naval Association
1. in 1980 “Pusser’s Rum” was formed as a company in Tortola on the initiative of Charles Tobias and with the blessing of the Admiralty Board to market a reblend of the same rum used when the official ‘tot’ was abolished in 1970. It is a blend of five ‘pot still’ rums from various Caribbean countries - unlike most dark rums which are produced in modern continuous still and shipped in bulk to the United Kingdom.
2. “Pusser’s Rum” pays a substantial donation to the Sailors Fund (the ‘Tot Fund’) which provides many of the facilities for the comfort and recreation of those serving. They also sponsor The Royal Naval Association and have helped in many ways, especially in publicity. It has therefore been designated as “the Official Rum of the Royal Naval Association”.
3. While Branches, Clubs and Shipmates are entirely free to buy whatever rum suits their palates, the most valuable sponsorship the Association receives from Pusser’s Rum should be borne in mind.
4. Cellar Trends is now the distributor for Pussers Rum. they are based at Stonehouse Farm, Ashby Road, Woodville, Swadlincote, Derbyshire DE11 7BP
Telephone No 01283-217703 Fax 01283-550309. Contact Neil Durnell or Rob Anderson.
GENERAL SECRETARY’s
MEMORANDUM 73
Revised July 2007
REGISTER OF NAVAL ASSOCIATIONS
RECOGNISED BY THE ROYAL NAVY
1. GSM 68 sets out the criteria and meaning of the various degrees of Recognition which may be given by the Royal Navy to Naval Associations.
2. A Register has been compiled of Naval Associations who have been granted a degree of recognition by Commander in Chief Naval Home Command and a copy is enclosed with this Memorandum.
3. Every Branch of The Royal Naval Association receives Full Recognition. If contact is made with those local associations given Limited Recognition the difference should be realised, and the advantages of becoming a Branch of our Association should if there is a suitable opportunity, be tactfully pointed out.
GENERAL SECRETARY’s
MEMORANDUM 74
Revised July 2007
REGISTRATION OF THE ASSOCIATION AND ALL BRANCHES AS A CHARITY
1. Branches are sometimes required to produce proof of their registration as a Charity. For those branches who have registered as a charity, they will need to show the letter of registration and print out from the Charity Commission, and for those below the registration threshold, a letter of confirmation from the Charity Commission that they are not required to register, but are nonetheless charitable and fall within charity law.
2. It should be noted that Clubs are non charitable and are not covered by this status, but should be registered with the Registrar of Friendly Societies under the Industrial and Provident Societies Act 1965.
GENERAL SECRETARY’s
MEMORANDUM 78
Revised July 2007
NEGLIGENCE ACTIONS BY INJURED SERVICEMEN AGAINST THE CROWN
The position of members of the Armed Forces who are injured while on duty has been an area for consideration debated for some time. Historically, the Crown Proceedings Act 1947, Section 10, has prevented Service personnel (unlike civilian employees) injured on duty from making any claim for damages against the Crown. In many cases this clearly produced an injustice.
The law has been altered by the Crown Proceedings (Armed Forces) Act 1987. The obstacle of Section 10 has now been removed in respect of any injury or illness suffered because of an act or omission committed on or after 15 May 1987. If a Serviceman or woman suffers because of some fault by the Crown before 15 May 1987 he still cannot bring a claim. Even after 15 May 1987 a serviceman is not entitled to damages just because he suffers injury of illness. Like a civilian he will still have to prove that the Crown has been careless or negligent. It is worth noting that the Secretary of State has been given the power to review the effect of section 10 in time of national emergency or war conditions.
This short memorandum has been prepared by the Hon Legal Adviser who is happy to advise on individual cases.
DISABILITY - ANOTHER VIEW
A Serviceman/Servicewoman suffering from any disability thought to have been incurred prior to 1987 as a result of military service may not sue the Ministry of Defence for the award of financial compensation in the same way that a civilian can. However, other compensating factors are in place and these need to be seen in comparison with compensation awards made in a civil court. Basically, the comparison is about disability versus liability. An ex-Serviceman/Servicewoman can request that his/her medical condition be re-assessed at any time during his/her lifetime should it deteriorate significantly, and a sliding scale War Pension (Tax Free and Index Linked and descending at half rate to Widows) can be awarded if the disability is assessed as more than 20%. Should the disability be less than 20% at the time of assessment, a cash sum may be awarded, however should the disability increase to 20% or above in later years, a War Pension may then be awarded at a scale appropriate to the assessed current disability. The advantage of this approach is that the award is based on disability which exists rather than a liability which has to be proved in court, and where a higher standard of proof of negligence has to be proved against the Ministry of Defence. The civilian suing the Ministry of Defence for an award has to do so on the basis of both disability and liability. The Royal Naval Association has not given up watching events on this front, however in the shorter term we have reverted to a watching brief and are seeking to learn from those Members of Parliament who are involved in the various discussions.